For Canadian snowbirds who spend their winters in the U.S., keeping track of immigration paperwork can feel overwhelming. One form that often causes confusion is the G-325R Registration Form, which plays an important role when travelers enter the U.S. without an I-94 record being issued. Understanding when and how to file this form is crucial for your visits to be stress-free.
At Berardi Immigration Law, we work with countless Canadian clients who winter in Florida, Arizona, and other warm-weather states. We know how important it is to keep your travel records in order and avoid unnecessary complications.
“Snowbirds want peace of mind, not paperwork headaches. Filing the right forms at the right time helps ensure you can enjoy your stay in the U.S. without worrying about immigration compliance,” says Rosanna Berardi, Esq., Managing Partner of Berardi Immigration Law.
This guide breaks down the essentials of the G-325R, the 30-day registration requirement, and practical tips for Canadian snowbirds.
What is the G-325R Form?
The G-325R Registration Form is required for certain Canadian travelers entering the U.S. without an I-94 arrival record. The form provides the U.S. government with a contact address to make sure they can reach you about your registration status.
- If you receive an I-94 record when you enter, you do not need to file the G-325R.
- If you do not receive an I-94, you must submit the G-325R within 30 days of your entry.
This form keeps your entry properly recorded and makes it so you remain in compliance with U.S. immigration rules.
Current Address and Mailing Address on the G-325R
One common area of confusion is what address to list. The form asks for both your current U.S. address and a mailing address:
- U.S. address: Snowbirds should list the U.S. address where they will be staying during the winter.
- Mailing address: This is the address the government will use to contact you. If you move around often (like in an RV, for instance) it is best to use the address of a trusted friend, family member, employer, or legal representative who can reliably receive mail on your behalf.
You do not need to update the form each time you move during your stay.
When to File the G-325R
Timing is everything with the G-325R. Here’s what you need to know:
- The form should only be filed after entry into the U.S., and only if an I-94 was not issued. Filing before entering can create problems.
- Before filing, always check the I-94 website to confirm whether a record exists. Sometimes an I-94 is issued electronically, even when you don’t receive paper documentation.
- Ideally, you should file the form within a few days of your arrival, if no I-94 is available. Do not wait until the end of the 30-day period.
Provisional I-94s: What You Need to Know
Snowbirds tend to try and be proactive by applying online for an I-94 before traveling. While this can sometimes be helpful, it can also create confusion.
- A provisional I-94 generated online is not a guarantee of entry.
- The official record is created or confirmed by Customs and Border Protection (CBP) when you arrive at the border or airport.
- Always confirm your actual I-94 status after entering the U.S.
Processing Times and Proof of Submission
Currently, there is little official guidance on how long it takes for G-325R forms to be processed. Reports suggest 30–60 days, but timelines can change based on the season and many other factors.
Because of these delays, it’s important to use the following best practices:
- Keep proof of submission (like mailing receipts or confirmation notices).
- Carry a hard copy of your G-325R certificate once issued. While digital copies can be handy, paper documents are still the safest option when dealing with border or immigration officials.
Best Practices for Canadian Snowbirds
To avoid headaches, here are a few practical tips:
- Always check the I-94 site before assuming you need the G-325R.
- Use the same passport for all U.S. entries to keep records consistent.
- Keep prior entry documents organized and accessible.
- Carry both digital and hard copies of important travel documents.
These small steps can prevent big problems later on.
Frequently Asked Questions About 30-Day Registration
Do all Canadian snowbirds need to file the G-325R?
No. Only Canadians who enter the U.S. without receiving an I-94 record need to file the G-325R. If you receive an I-94 upon entry, you are already registered.
What happens if I forget to file within 30 days?
Failing to file the G-325R within the required timeframe can put you out of compliance with U.S. immigration rules. This could lead to difficulties with future entries. If you miss the deadline, consult an immigration attorney right away.
Can I use a friend or family member’s address as my mailing address?
Yes. If you move frequently during the winter or live in an RV, you can use the U.S. mailing address of a trusted friend, family member, employer, or legal representative. Just be certain it is someone who can reliably receive mail on your behalf.
Smooth Travels: Keeping Up with the 30-Day Filing Deadline
Canadian snowbirds should be focused on sunshine and relaxation, not confusing paperwork. By understanding the 30-day registration requirement and the proper use of the G-325R, you can avoid unnecessary stress and have smooth travels year after year.
At Berardi Immigration Law, we specialize in helping Canadian travelers navigate U.S. immigration rules with confidence. If you have questions about the G-325R, I-94 records, or any other immigration process, our team is here to help.
Ready to enjoy your U.S. stay worry-free? Contact Berardi Immigration Law today for guidance tailored to your unique travel needs.